Terms & Conditions

Terms & Conditions
CONTRACTOR SERVICES
Graychon Pty Ltd ACN 609940365
(The Contractor) 
STANDARD TERMS AND CONDITIONS
These are the Contractor (“we” or “our”) standard Terms and Conditions which will apply to every contract when you as the Customer engage the Contractor to perform its services. When providing our services, we may also need to supply product/s.
Please refer to our Privacy Policy linked on our home page for information relating to our collection, storage and use of the details you provide when engaging us to provide our service.
The Contractor reserves the right to amend these Terms and Conditions from time to time at their discretion. Any changes made in such revision take immediate effect once the Customer is notified of such a change.
These terms and conditions constitute the full and complete service agreement (the “Agreement”) between you (the “Customer”) and Graychon Pty Ltd (“Graychon Property Management”) of P O Box 347, Wallan, VIC 3756, Australia for the provision of all services by Graychon.
Please take some time to review this Agreement. Use of our services constitutes your acceptance of our terms and conditions.

• Subject to the terms and conditions of this Agreement, Graychon agrees to provide required cleaning services (the “Service”) to the Customer at the address specified by the Customer (the “Premises”).
• The Service will be for such cleaning duties as agreed with the Customer at the time of booking.
• Graychon will provide one or more cleaners (the “Cleaner”) to attend the Premises to provide the Service at a time and date mutually agreed between Graychon and the Customer (the “Service Time”).
• Graychon will endeavour to provide reliable, thorough and honest services in a timely and professional manner.
• Any changes to the Service/s to be provided must be agreed by Graychon prior to the Service Time.
• If the Customer requires any additional services or variations at the time the Service is being performed, the Customer must first contact Graychon by telephone, who may agree to provide the additional services in its absolute discretion. The Cleaner is not authorised to agree to any changes to the Service being provided. The Customer must not request such changes directly from the Cleaner.

​The Customer represents and warrants that:

• He/She will provide a safe working environment at the Premises for the Cleaner to perform the Service;
• The Cleaner will have unencumbered and unobstructed access to those areas of the Premises requiring the Service;
• He/She will provide the Cleaner with access to all services and utilities (including hot and cold water, electricity, and rubbish bins) as required by the Cleaner to provide the Service;
• He/She will advise Graychon prior to the commencement of the Service of any hazards, slippery surfaces, risks or dangers, ingrained dirt, grease or grime at the Premises;
• He/She is authorised to use the Premises and obtain the provision of Service;
• In the event the Customer requires the Cleaner to clean behind or under any heavy items (eg. a fridge, bookshelf, or other furniture), he/she will move those items prior to the commencement of the Service; and
• He/She will secure or remove any fragile, delicate, breakable or valuable items, including cash, jewellery, works of art, antiques, or items of sentimental value prior to the commencement of the Service. No responsibility will be taken for loss or damage to these valuable items, adequate measures should be taken to be stored in a safe or locked location.

In addition to the obligations and warranties set out above, the Customer acknowledges and agrees that:

• The Cleaner is entitled to undertake a job safety analysis before the commencement of any work to assess the health and safety risk at the Premises;
• The Cleaner may, either before or during the provision of the Service not use or cease using any materials or cleaning equipment provided by the Customer if the Cleaner thinks, in their absolute discretion, that the use of such materials or cleaning equipment poses a risk to health and safety.
• The Cleaner may, either before or during the provision of the Service not provide or cease the provision of the Service where carrying out the Service presents, in the absolute discretion of the Cleaner, a risk to health and safety.
• The Customer acknowledges Graychon invests significant resources in recruiting, selecting and training its Cleaners. Unless Graychon gives prior written permission, the Customer must not, directly or indirectly, engage, employ or contract with any Cleaner to provide domestic services to the Customer or any associate of the customer for any period during which services are provided by Graychon or for a period within 12 months after the conclusion of any Service.
• The Customer acknowledges that Graychon may suffer loss and damage, including, without limitation consequential loss, as a result of a breach of this clause by the Customer.
• The actual price payable by the Customer is calculated on the cleaning requirements directed to Graychon to be completed by the Cleaner.
• Any price quoted by Graychon is an estimate only based on Graychon’s experience, without inspection, and based on information provided by the Customer. Subject to this clause, quotes are valid for a period of 14 days from the date of the quote.
• If at the commencement or during the course of providing the Service, it is apparent that the actual cost of the Service will exceed the quote provided by Graychon, Graychon will provide the Customer with the option to pay an increased fee to complete the Service, or pay the quoted amount without the Service being completed.
• The Customer must inform Graychon whether any cleaning services required are for an ‘end of tenancy’ at the time of quotation.
• The Customer may make a booking either in person, by either telephone, email or on the Graychon website.
• At the time of booking the Customer must provide details of any hazards, slippery surfaces, risks or dangers, ingrained dirt, grease or grime located at the Premises;
• Graychon provides all quotations at the time of booking.
• The Customer agrees to provide Graychon with their valid credit card details at the time of booking, and authorises Graychon to debit any card with an amount equal to any service and/or cancellation fees that may apply under this Agreement.
• Graychon reserves the right not to accept a booking for any reason.
• The Customer agrees to pay the price quoted by Graychon in full prior to or at the Service Time, unless otherwise agreed in advance with Graychon.
• If no payment has been made by the Service Time, Graychon will use reasonable endeavours to contact the Customer for payment. In the event that Graychon cannot contact the Customer or payment is not made by the Service Time, the Customer will be deemed to have cancelled the Service, and the Customer must pay any cancellation fees or charges due.
• Payments may be made via credit card, bank transfer, cheque or in cash. Payments by bank transfer should be made to:

Account Name:Graychon Pty Ltd
Account BSB:633-000
Account No:156 438 285
​Transaction Ref:Invoice number
Cheque payments should be made payable to Graychon Pty Ltd. $1.50 surcharge will apply to all cheques.

• Unless specified otherwise, all prices and quotations are GST inclusive amounts.
• If GST is payable in respect of any thing supplied to the Customer under this Agreement, then the amount which the Customer is obliged to pay for that supply (Original Amount) will (subject to the receipt of a valid tax invoice) be grossed up so that Graychon receives an amount which, after subtracting the GST liability of Graychon, results in Graychon retaining the Original Amount.
• Where Graychon has agreed to invoice the Customer for payment of fees after the Service has been completed, the Customer agrees to pay in full, all fees due, within 7 days of the invoice date, unless previously agreement has been agreed upon.
• The Customer agrees that if Graychon has not received payment in full for the Service within one calendar month of the original invoice date then a late payment fee of $25 applies for the first month. Interest will be charged on the fixed rate of 10% per annum on each day that any amount remains outstanding thereafter.
• In addition to the amounts set out above, the Customer agrees to indemnify Graychon for all legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Graychon in connection with a demand, action, or other proceeding (including mediation, out of court settlement or any action taken for recovery of debt from the Customer) arising out of a breach of these terms including the failure by the Customer to pay an amount by the due date.
• If a Cleaner fails to attend the Premises within 1 hour of the Service Time without any contact and does not provide the requested Service, Graychon will provide the Customer with either:

A full refund of payments made by the Customer; or
Offer to reschedule the Service at another time mutually agreed between the Customer and Graychon with a 15% discount.
If the Customer is dissatisfied for any reason with the Service provided, it must inform Graychon within 24 hours of completion of the Service. Graychon strives to achieve 100% customer satisfaction and will endeavour to resolve the problem quickly and efficiently. Graychon may, at its discretion, offer the Customer either of the following:
a partial or full refund;
re-supply of the Service without charge;
such other remedy as deemed appropriate by Graychon.

• The only conditions and warranties which are binding on Graychon in respect of the state, quality or condition of goods and services supplied by Graychon to Customers are those imposed and required to be binding by statute (including the Trade Practices Act 1974).
• To the extent permitted by statute, the liability, if any, of Graychon is, at Graychon’s option, limited to and completely discharged by the re-supply of the Service. Graychon is not responsible for:
  • not completing or providing the Service as a result of a breach of a warranty by the Customer (including a failure by the Customer to provide proper materials, cleaning equipment, utility services, a safe working environment or unencumbered access to the Premises); or
  • any damages caused by defective cleaning materials or cleaning equipment provided by the Customer;
  • not completing or providing the Service as a result of the Cleaner not proceeding for health and safety reasons under clause 4;
  • any loss or damage incurred by the Customer or any third party as a result of the effects of a force majeure, being any event beyond the reasonable control of Graychon;
  • not completing or providing the Service due to an act or omission of the Customer or any other person at the Premises during provision of the Service;
  • existing dirt, wear, damage or stains that can not be completely cleaned or removed;
  • any wear or dis-colouring of fabric or surfaces becoming more visible once dirt has been removed;
  • any loss incurred as a result of any breakage or damage to goods, items of value (including antiques, items of sentimental value) or the Premises; or
  • the cost of any key replacement or locksmith fees, unless keys were lost by Graychon or the Cleaner.
• Except as provided in this clause, all conditions and warranties implied by law in respect of the state, quality or condition of the Service which may apart from this clause be binding on Graychon are excluded.
• The Customer acknowledges that the results of any services provided may vary depending on a number of factors (including materials used, equipment provided, time elapsed since Premises was last cleaned, and nature of cleaning required), and that Graychon gives no guarantee as to the actual results of the Service.
• Except to the extent provided in this clause, Graychon has no liability (including liability in negligence) to any person for any loss or damage, consequential or otherwise, suffered or incurred by that person in relation to the products or services provided by Graychon (including any loss caused by, or resulting directly or indirectly from, any failure, defect or deficiency or any kind of or in the products used or services provided by Graychon).

The Customer indemnifies Graychon against:

• All losses or liabilities arising directly or indirectly as a result of the provision of the Service including all losses or liabilities caused as a result of a breach of the warranties of the Customer set out in clause 3; and
• All legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Graychon in connection with a demand, action, arbitration or other proceeding (including mediation, compromise, out of court settlement or appeal and including any action taken for the recovery of a debt from the Customer).
• The Customer must inform Graychon of any incident where an accident, breakage, damage to property or theft has occurred due to any act of the Cleaner within 24 hours of completion of the Service.
• To the extent permitted by law, the Customer is not entitled to claim any loss for any incident if the incident is not reported to Graychon within 24 hours of completion of the Service.
• To the extent permitted by law, damage or loss to the following items is specifically excluded from the liability of Graychon under these terms and conditions: cash, jewellery, art, antiques, and items of sentimental value.
• The Customer must provide Graychon with at least 72 hours notice prior to the Service Time, if they wish to suspend, postpone or cancel the Service for any reason. With exception where a medical certificate can be provided in the event of gastroenteritis or of similar nature.
• In the event that such notice has been given, Graychon will endeavour to reschedule the Service if required and/or possible.
• In the event that the Customer does not provide 72 hours notice prior to the commencement of the Service, the Customer agrees to pay a cancellation fee of 50% of their cleaning costs (inclusive of GST) for administrative costs and loss.
• In the event that the Customer does not provide unencumbered access the Premises for Graychon or its Cleaners to provide the Service, the Customer agrees to pay a cancellation fee equivalent to 50% of their cleaning costs (inclusive of GST) for administrative and travel costs.
• This Agreement may be terminated by the Customer by providing at least 72 hours notice prior to the Service Time.
• Subject to clauses herein, Graychon may terminate this Agreement by providing the Customer with at least 72 hours notice prior to the Service Time.
• Graychon may terminate this Agreement with immediate effect if the Customer is in breach of this Agreement, and in the opinion of Graychon, that breach is incapable of remedy.
• The Customer acknowledges that any information provided by the Customer may be used by Graychon for the purpose of providing the Service. Graychon agrees not to share any information provided by the Customer with any third party not directly involved in the provision of the Service (unless required to do so by law).
• The Customer agrees to Graychon communicating with them electronically and/or via other means in order to provide the Service or for reasons related to the provision of the Service.
• Graychon will take all reasonable precautions to protect personal information provided by the Customer from loss, misuse, unauthorised access or disclosure, alteration or destruction.
• Graychon reserves the right to update or modify these terms and conditions at any time without prior notice, and may do so by publishing an updated agreement on its website. Each updated agreement will take effect 24 hours after it has been published on the website. Graychon will endeavor to notify all customers of this change as son as possible via electronic correspondence.
• The Customer agrees that any use of the Service following any such change, whether as a single job or as part of a regular cleaning schedule, constitutes their agreement to follow and be bound by the terms and conditions as changed.
• The Customer and Graychon acknowledge and accept that this Agreement shall be construed and interpreted in accordance with the laws of Victoria and both agree to submit to the exclusive jurisdiction of the courts of Victoria in the event of any dispute.
• The Customer agrees that if any term or provision is held invalid, void or unenforceable, then that provision will be considered severable and the remaining terms and provisions shall continue to be binding.
• The content of this Agreement is protected by international copyright laws and may be used for personal reference only. Subject to applicable law, permission to copy, alter, reproduce, publish, transmit and/or otherwise distribute this content is forbidden without first obtaining the prior written permission of Graychon Pty Ltd.
• The name ‘Graychon’ is a registered trademark. Subject to applicable law, permission to use this name is forbidden without first obtaining the prior written permission of Graychon Pty Ltd.